Privacy Policy

Last Updated: September 7, 2025

Important Notice: This Privacy Policy explains how we collect, use, and share your personal information. By using Applybase, you consent to our data practices described below, including our right to sell your data to third parties as detailed in our Terms of Service.

1. Introduction

This Privacy Policy describes how Applybase ("we," "us," or "our") collects, uses, and shares information about you when you use our job application tracking service at https://applybase.app ("Service").

2. Information We Collect

2.1 Information You Provide Directly

When you create an account and use our Service, we collect information you provide, including:

Account Information: Name, email address, signup reason, preferences
Job Search Data: Applications, job titles, descriptions, salary information, application status
Company Information: Company names, websites, descriptions, locations, sizes
Contact Information: Professional contacts, names, emails, phone numbers, LinkedIn profiles
Interview Data: Interview types, formats, dates, feedback, outcomes
Notes and Documentation: Personal notes, interview preparation, feedback
Offer Information: Salary details, benefits, terms, negotiation notes
Resume Files: Uploaded resume documents and related information

2.2 Information We Collect Automatically

When you use our Service, we automatically collect:

Usage Data: Pages viewed, features used, time spent, click patterns
Device Information: IP address, browser type, operating system, device identifiers
Activity Logs: Login times, actions taken, platform used (web, mobile)
Performance Data: Loading times, errors, technical diagnostics

2.3 Information from Third Parties

We may receive information about you from:

Authentication Services: Clerk (our authentication provider)
Analytics Services: Usage and performance analytics
Public Sources: Publicly available company or professional information

3. How We Use Your Information

We use your information for the following purposes:

Purpose	Information Used
Provide and maintain the Service	All account and application data
Improve our Service	Usage data, feedback, activity logs
Customer support	Account information, usage data
Analytics and research	Aggregated and anonymized data
Marketing and advertising	Contact information, usage patterns
Legal compliance	All collected information as required
Commercial data sales	All personal and usage data

4. How We Share Your Information

4.1 Data Sales to Third Parties

We sell, license, and monetize your personal information to third parties for commercial purposes. This includes but is not limited to:

Job search analytics companies
Recruitment and staffing agencies
Market research firms
Data brokers and aggregators
Advertising and marketing companies
Industry analysis and benchmarking services
Any other commercial entities willing to purchase data

4.2 Service Providers

We share information with service providers who help us operate our Service:

Authentication: Clerk (user authentication and management)
Database Hosting: PostgreSQL hosting providers
Analytics: Usage tracking and analysis services
Infrastructure: Cloud hosting and content delivery networks

4.3 Legal Requirements

We may disclose your information when required by law, court order, or government request.

4.4 Business Transfers

If we sell, merge, or transfer our business, your information may be transferred to the new owner.

5. Your Privacy Rights and Choices

5.1 Opt Out of Data Sales

You have the right to opt out of the sale of your personal information.

How to Opt Out: Log into your Applybase account and navigate to your user profile page. Look for the data privacy settings where you can disable data sales.

Effect of Opting Out: We will stop selling your personal information to third parties for commercial purposes. However, we retain the right to use your data for internal business operations and may continue to share anonymized or aggregated data.

5.2 Account Management

Update Information: You can update your profile information through your account settings
Delete Account: You can delete your account through the app or by emailing us
Data Export: Contact us to request a copy of your data

5.3 Communication Preferences

You can manage email preferences through your account settings
You cannot opt out of essential service communications

6. Data Retention

We retain your information indefinitely, even after account deletion. This includes:

All personal and professional information you provided
Usage data and activity logs
Data that has been sold or shared with third parties
Anonymized and aggregated data derived from your information

We retain this data for business, legal, and commercial purposes.

7. Data Security

We implement reasonable security measures to protect your information, including:

Encryption of data in transit and at rest
Access controls and authentication
Regular security assessments
Secure database configurations

However, no security system is perfect. We cannot guarantee the absolute security of your information and are not liable for unauthorized access or data breaches.

8. International Data Transfers

Your information may be processed and stored in countries outside your residence, including the United States. These countries may have different data protection laws than your country.

9. Children's Privacy

Our Service is not intended for children under 13. We do not knowingly collect personal information from children under 13. If we learn we have collected such information, we will delete it.

10. State Privacy Rights

Depending on your state of residence, you may have additional privacy rights:

10.1 California Residents (CCPA/CPRA)

Right to know what personal information we collect and how we use it
Right to delete personal information (subject to our retention policies)
Right to opt out of sale of personal information (available in your profile)
Right to non-discrimination for exercising privacy rights

10.2 Other State Residents

If you reside in Virginia, Colorado, Connecticut, Utah, Texas, or other states with privacy laws, you may have similar rights. Contact us to exercise these rights.

11. Cookies and Tracking Technologies

We use cookies and similar technologies to:

Remember your login and preferences
Analyze usage patterns and performance
Provide personalized experiences
Track user behavior for commercial purposes

You can control cookies through your browser settings, but this may affect Service functionality.

12. Changes to This Privacy Policy

We may update this Privacy Policy at any time. We will notify you of material changes by:

Posting the updated policy on our website
Updating the "Last Updated" date
Sending email notifications for significant changes

Continued use of our Service after changes means you accept the updated policy.

13. Contact Us

If you have questions about this Privacy Policy or want to exercise your privacy rights, contact us:

Email: privacy@applybase.app >
Service: Applybase
Website: https://applybase.app

For privacy-related requests, please include:

Your full name and email address associated with your account
Specific request (opt-out, deletion, data copy, etc.)
Verification information to confirm your identity

14. Governing Law

This Privacy Policy is governed by the laws of The United States. Any disputes will be resolved in the courts of The United States.